SeatMap.AI
Use case

Cut SaaS Spend Before Your Next Board Meeting

Board's asking about burn. You need a defensible cut — not a panic-mode renegotiation. Here's how to land 15–25% of SaaS spend in two weeks.

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Who this is for

CFOs, Heads of Finance, and COOs at venture-backed companies under pressure to extend runway.

When this happens

Board meeting in 14–30 days, fundraise prep, or a runway review showing burn outpacing plan.

The workflow

  1. 1.Day 1: Connect every SaaS + AP feed. Audit runs overnight.
  2. 2.Day 2: Receive Efficiency Receipt — ghost seats, duplicate tools, unused tiers, ranked by $/effort.
  3. 3.Days 3–7: Approve reclaims in batches (Slack first, then Notion, GitHub, design tools).
  4. 4.Days 8–14: Hit the highest-leverage renewals with usage data for tier downgrades.
  5. 5.Board meeting: present 15–25% SaaS spend reduction with a clean, defensible audit trail.

What SeatMap detects

  • paid seat with no login in 60+ days
  • duplicate JTBD across departments
  • tier downgrade opportunity (Pro paying for unused features)
  • auto-renewing contract under $5k that nobody owns

Tools this works on

  • Slack
  • Notion
  • GitHub
  • Figma
  • Linear
  • HubSpot
  • Salesforce
  • Asana
  • Microsoft 365

Outcome

Median board-meeting prep cycle delivers 15–25% SaaS spend reduction, defensible with line-item evidence.

FAQ

Can we hit 15% in 14 days without breaking anything?

Yes — the bulk comes from ghost seats (zero user impact) and tier downgrades on tools where the upper tier features are unused. Vendor renegotiations come later.

What if the board asks for the underlying data?

Every recommendation links back to the specific seats and tools. Exportable as CSV or board-ready PDF.

Will this affect employee productivity?

Reclaims target seats with zero recent activity. By definition, removing them affects nothing day-to-day.

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The average contractor keeps active SaaS access for 47 days after their last invoice. SeatMap closes that window in under an hour.

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Audit a SaaS Tool Before You Renew the Contract

Vendor reps quote next-year pricing off your current seat count. The cheapest negotiation move is showing up with proof of how many seats you actually use.

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Start the workflow above in under 2 minutes.

Read-only OAuth. Free audit. Keep the Receipt whether you upgrade or not.

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