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SaaS License Cost Comparator
Pick a SaaS tool, set your team size, and instantly see what you'd save by switching to the closest alternative. Prices come from each vendor's public list pricing.
| Alternative | Per seat / mo | Annual at 120 seats | You save |
|---|---|---|---|
| Microsoft Teams | $4 | $5,760 | $12,240 (68%) |
| Discord | $0 | $0 | $18,000 (100%) |
| Mattermost | $10 | $14,400 | $3,600 (20%) |
The full picture isn't only price — feature parity, switching cost, and active-seat ratio matter more. Most teams recover 28% of their Slack spend by reclaiming ghost seats before considering a switch.
How this calculator works
For each SaaS tool we pull its published per-seat list price, then multiply by your team size and 12 months to get annualized cost. The "alternatives" column uses each competitor's equivalent paid tier — not their free starter — so you're comparing like-for-like seat economics. Savings = current annual minus alternative annual. We don't model migration cost, training cost, or feature gaps; those are real and you should add them before deciding.
Why switching often isn't the biggest win
On a typical 120-person team, the median SaaS app has roughly 28% inactive seats. That means reclaiming dead seats on your existing stack usually beats migrating to a cheaper tool — without any change-management cost. Switching makes sense when the active-seat economics are still bad after a clean-up. Use this comparator to set the ceiling, then run an audit to see how close you already are.
FAQ
Where do the prices come from?
Each vendor's public pricing page. We update quarterly. Enterprise contracts can be lower — but most SMBs and mid-market teams pay list, especially on month-to-month plans.
Why are some alternatives $0/seat?
A free tier exists that covers most async/SMB use cases. The note column explains the catch (seat caps, feature gates, etc.) so you can judge fit.
Does this account for unused seats?
No — this tool only compares list pricing. To see actual reclaim potential on your real stack, run a free audit — usually finishes in under 2 minutes.
See what you'd actually reclaim, not just save by switching
Connect your real stack and we'll flag ghost seats across every app in under 2 minutes.
Sources & citations
- Slack pricing — https://slack.com/pricing
- Notion pricing — https://www.notion.so/pricing
- Figma pricing — https://www.figma.com/pricing/
- GitHub pricing — https://github.com/pricing
- Zoom pricing — https://zoom.us/pricing
- Salesforce pricing — https://www.salesforce.com/editions-pricing/
- HubSpot pricing — https://www.hubspot.com/pricing/marketing
- Asana pricing — https://asana.com/pricing
- Ghost-seat rates: SeatMap.AI 2025 customer-benchmark dataset (n=1,400+ workspaces).