SeatMap.AI
Use case

Audit a SaaS Tool Before You Renew the Contract

Vendor reps quote next-year pricing off your current seat count. The cheapest negotiation move is showing up with proof of how many seats you actually use.

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Who this is for

Finance, Procurement, and Ops leaders prepping for a SaaS renewal call.

When this happens

Renewal notice arrives (typically 60–90 days out). You need a defensible right-size number before the negotiation.

The workflow

  1. 1.Connect the vendor in question (Slack, Notion, HubSpot, Salesforce, etc.).
  2. 2.SeatMap classifies every paid seat as active / light / dormant / ghost over the trailing 90 days.
  3. 3.You get a one-page Efficiency Receipt: paid seats, real active users, dormant ratio, projected right-size cost.
  4. 4.Take the Receipt into the renewal call. Vendors typically credit unused seats or move you to a lower tier.
  5. 5.After renewal, SeatMap monitors continuously so the new floor doesn't drift back up.

What SeatMap detects

  • paid seat with zero logins in 60 days
  • user only opens app via SSO redirect, never directly
  • seat assigned during onboarding but never re-used
  • Pro tier features unused 90+ days

Tools this works on

  • Slack
  • Notion
  • HubSpot
  • Salesforce
  • Microsoft 365
  • Asana

Outcome

Median customer cuts 18–24% off the quoted renewal by walking in with hard usage data.

FAQ

How fast can I get a Receipt before my renewal call?

Connect in 2 minutes, the audit runs in under 90 seconds. You can have the Receipt in hand before lunch.

Does the vendor see we ran SeatMap?

No. SeatMap uses read-only OAuth scopes that don't appear as third-party integrations in most vendor admin UIs.

What if our seat count is actually right?

Then you get hard proof to defend your current spend — also useful in the negotiation. Either way, you walk in with data.

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Start the workflow above in under 2 minutes.

Read-only OAuth. Free audit. Keep the Receipt whether you upgrade or not.

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